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How to Book a Charter Flight in Colombia – Steps & Tips

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Updated on 05/22/2024

Dear reader,
I would also like to recommend our Colombia travel guide, which provides a perfect overview of the tourist attractions in Colombia. Enjoy reading it!

Would you like to travel around Colombia with total freedom, comfort and safety? Charter flights are the perfect solution for you. In this blog, we will tell you everything you need to know to book a charter flight in Colombia.

Specialized Charter Flight Consulting in Colombia

Charter flights let you travel on your terms, free from the schedules and routes of commercial airlines. This blog is designed for those eager to explore the Colombian skies their way. We’ll guide you through practical aspects and help you make informed decisions.

To do this, you need the support of a travel agency specializing in charter flights. These agencies simplify the booking process and offer personalized advice, ensuring every detail meets your needs and expectations.

Choosing a Charter Flight Company

Steps to choose a charter flight company

  • Define Your Itinerary: Decide on your destinations and travel dates. Consider any special events or festivals that might affect aircraft availability.
  • Research Companies: Select a reputable charter flight company with proper certifications and experience. In Colombia, aircraft must meet UAEAC (Special Administrative Unit of Civil Aeronautics) safety standards, covering airworthiness, maintenance, crew training, certification, and onboard safety systems.
  • Request a Quote: Ask for a comprehensive quote that includes all associated costs (crew, fuel, additional services). Note that some companies own their fleets, while others act as intermediaries between clients and operators.
  • Choose an Aircraft: Compare the available aircraft and select one that fits your needs (capacity and luggage requirements).

Booking Your Flight

Once you’ve chosen a charter company, follow these steps to book your flight:

  • Provide Group Information: Include the number of passengers, travel dates, departure and arrival times, and destinations.
  • Provide Contact Information: Share your name, address, phone number, and email address.
  • Provide Payment Information: This may include a deposit or full payment via bank transfer, credit card, or check, depending on the company’s policies.
  • Sign the Contract: After selecting your preferred aircraft and finalizing the itinerary, the charter company will send you a contract to sign, detailing the flight terms and any cancellation or change policies.
  • Receive Your Itinerary: Once payment is completed, the charter company will provide an itinerary including:
    • Aircraft tail number (a unique identifier for charter flights).
    • Departure facility (a private terminal at the airport).
    • Departure time.

Factors to Consider When Booking a Charter Flight in Colombia

Ensure a smooth and personalized flight experience by considering the following factors:

Departure and Arrival Times: Charter flights depend on aircraft and pilot availability, so flexibility with dates and times is crucial.

Destination: Charter flights can go anywhere in Colombia or abroad, though popular destinations might be cheaper.

Group Size: The size of your group will determine the aircraft size needed. Ensure the plane is large enough for all passengers and their luggage.

Budget: Charter flights can be pricier than commercial flights, especially to less frequented destinations outside major cities like Bogotá, Medellín, Cali, Barranquilla, and Cartagena. Set a budget before booking.

Charter Flight Costs:

Charter flight rates depend on several factors:

  • Type of Aircraft: Larger aircraft typically have higher rates.
  • Flight Distance: Longer flights usually cost more.
  • Season: Rates can be higher during peak seasons like summer vacations or holidays.
  • Fuel Costs: These vary by aircraft type, destination, season, and economic factors.

Additional Charges: You might incur extra fees for airport services, catering, and luggage. Check with the charter company for detailed information.

Insurance: It’s important to get insurance to protect against cancellations or delays. Weather-related delays are common in Colombia.

Language: Most charter companies in Colombia offer services in Spanish. If you don’t speak Spanish, check if the company provides services in your language.

Aircraft Type: Verify the type of aircraft the company uses. Some offer more luxurious or specialized options.

Customer Service: Choose a charter company with excellent customer service for timely support with any questions or issues.

Baggage Requirements: Be aware of the weight and size limits for luggage.

Booking and Payment: Book in advance to ensure availability and the best prices. Verify accepted payment methods with the charter company.

Tips for Booking a Charter Flight in Colombia

Follow these tips to ensure a seamless charter flight experience:

Book Early: Charter flights are often more in demand than commercial ones. Book at least two weeks in advance.

Be Flexible: Flexibility with dates and times is advisable due to Colombia’s varied weather and terrain.

Get Multiple Quotes: Compare quotes from several companies to find the best deal.

Check Company Reputation: Ensure the company is authorized by the UAEAC (Unidad Administrativa Especial de Aeronáutica Civil) and has a good reputation.

Understand Policies: Ask about cancellation, delay, and schedule change policies. Some companies may charge fees for last-minute changes.

Inquire About Services: Some companies offer additional services like catering, entertainment, or ground transportation.

Documentation Requirements: Ensure you have any necessary documents, such as visas or special permits.

Safety Record: Charter flights must meet the same safety standards as commercial flights.

Travel Off-Season: Flights are often cheaper outside peak seasons.

Seek References: Request references or read online reviews to gauge customer satisfaction.

Confirm Routes: Ensure the company can fly to your desired destinations and handle any necessary landing permits.

Maintain Communication: Stay in contact with the company for any updates or changes.

For an impeccable charter flight experience in Colombia from start to finish, consider the assistance of a personalized travel operator like Pelecanus.

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About Author

Frank

Frank

Hello! I'm Frank Spitzer, the founder and the heart behind Pelecanus, a specialized tour operator for Colombia travel. My journey in travel is vast and rich – I've explored over 60 countries, absorbing cultures, experiences, and stories along the way. Since 2017, I've been channeling this wealth of global experience into creating unforgettable travel experiences in Colombia. I'm recognized as a leading authority in Colombian tourism, with a deep-seated passion for sharing this beautiful country with the world. You can catch glimpses of my travel adventures and insights around Colombia on my YouTube channel. I'm also active on social media platforms like TikTok, Facebook, Instagram, and Pinterest, where I share the vibrant culture and stunning landscapes of Colombia. For professional networking, feel free to connect with me on LinkedIn. Join me on this incredible journey, and let's explore the wonders of Colombia together!

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